Several resources are available to support community engaged transportation needs for the Washington University community.

  • Individual students who are involved in independent civic and community engagement in the St. Louis region and qualified by Student Financial Services may explore the Gephardt Institute’s Community Engagement Opportunity Fund. Please visit the Office for Student Success for more information.
  • Students and faculty who are approved for CarShare by the Gephardt Institute may utilize the Transportation Fund for Community Engaged Courses. Faculty, please click here to learn about the request process for this fund. If your course is approved for CarShare use, please send all students who intend to drive to the Enterprise CarShare website.
  • Student Union groups should contact finance@su.wustl.edu to access Student Union funds specifically for CarShare.

Reimbursement Guidelines for Enterprise CarShare for Approved  Community Engagement Purposes

Please note that reimbursements from the Gephardt Institute are only available for pre-approved expenses associated with the Community Engagement Opportunity Fund or the Transportation Fund for Community Engaged Courses.

Step 1: Sign up for a personal Enterprise CarShare account

Join Enterprise CarShare if you are not already enrolled. Enterprise will email you your personal account Member ID and mail you your membership card and welcome packet. You will need your membership card to begin your rentals.  Contact Enterprise CarShare if you experience any issues.

Step 2: Create your rental

Follow the instructions on the Enterprise website to reserve your rental.

Step 3: Submit your reimbursement

  1. To be reimbursed, please send the monthly invoice from your account. You can find the monthly invoice by logging into your account and selecting the invoice tab.
  2. Once you find the invoice, you can either take a screenshot or print it. After saving the screenshot or printing, please highlight the charges needed for reimbursement by the Gephardt Institute.
    1. All charges will be listed on your monthly invoice, so if you have no personal charges, you can highlight each charge.
  3. Click here to submit a request for a CarShare reimbursement. You will be asked to enter the renter name, renter student ID or employee ID, address where the check should be mailed, and reason for rental reimbursement.
    1. For courses, please list the course name and the course instructor.
  4. Reimbursements will take 15-20 business days after submission to be sent via mail or direct deposit.
  5. Reimbursements older than 90 calendar days from rental date will not be considered for reimbursement.
  6. Reimbursements will only be provided for pre-approved rentals with receipts.

CarShare Reimbursement Policies

  1. Drivers should have an understanding of Enterprise CarShare member policies, which apply to drivers and passengers using the Enterprise CarShare.
  2. Transportation of minors who are not Washington University students is prohibited.
  3. Travel beyond a 30-mile radius from the university will not be covered.
  4. Gephardt Institute funds may not be used to support political candidates or their campaign activities.
  5. Users must apply for CarShare funding whenever they need a car unless otherwise instructed in their specific funding guidelines.
  6. Users are responsible for charges associated with:
    1. Rentals that were not pre-approved.
    2. Reimbursement requests without receipts.
    3. Reimbursement requests more than 90 calendar days from the rental date.
    4. Fees for late returns, late cancellations, and unused reservations. Cancellations must be made a minimum of four hours ahead of the reservation to avoid charges.

Please contact Enterprise CarShare if you have questions related to Enterprise CarShare accounts and rentals. Please contact Tom Danforth and Shruti Desai for questions regarding reimbursements.


Sustainability Considerations

  • As you evaluate your transportation needs, please consider using the WashU Universal Pass (U-Pass) or other sustainable transportation options.
  • When possible, students enrolled in a Community Engaged Course are encouraged to travel together to reduce expenses and environmental impact.