Trip Leader Resources & Required Trainings

Trip Leader Workshops 2016-17

Required for all service trip leaders

Wednesday, September 14 (with Info Session) 4:30-6:00pm DUC 233
Tuesday, November 1 5:30-7:00pm Hurst Lounge, Dunkley Hall
Tuesday, February 7 5:30-7:00pm DUC 233
Tuesday, March 28 5:30-7:00pm DUC 233

Trip Participant Training 2016-17

Required for all leaders and participants

Season Participant Trip Training Location
Winter Break (January) Sunday, November 7, 2016, 1:30-5pm DUC 234
Spring Break (March) Sunday, February 12, 2017, 1:30-5pm DUC 234
Summer Break (May-August) Sunday, April 9, 2017, 1:30-5pm DUC 233


Important Van Policy

For safety reasons, service trips may not use 12-15 passenger vans. The Gephardt Institute encourages service trips to rent vehicles through the Student Union. To reserve vehicles:

  1. Service trips must contact Enterprise and use the Student Union discount code – GE0998.
  2. Each driver must complete the Student Union Driver Verification form. Service Trips are required to have at least two registered drivers per vehicle.
  3. Drivers should upload their complete forms to their Studio Abroad application, and one driver must submit all signed driver forms to Student Union.
  4. Bring your reservation to Student Union business manager and use an SU credit card to finalize the reservation.

NOTE: Students must receive an itemized receipt after returning their rental vans and submit the receipt to SU, otherwise SU will not process payment.

Funding Resources

Civic Engagement Fund

The Gephardt Institute’s Civic Engagement Fund provides support for Washington University recognized service trips, with awards determined based on program quality and potential for impact. Criteria considered during selection include but are not limited to: diversity and inclusion; strength and reciprocity of community partnerships; community empowerment; cultural awareness and humility; depth of student learning; financial responsibility; clear goals and learning outcomes; effective preparation and mitigation of risk and safety concerns. The Gephardt Institute seeks to support programs in ways that will increase capacity to positively impact student participants of the program, members of the host community, and the broader Wash U and St. Louis communities.

Individuals with financial need are encouraged to apply for funding of up to $300 through the Civic Engagement Fund Need-based fund. Applications are accepted on a rolling basis.

Funding Grants – Women’s Society of Washington University

The mission of the funding committee of the Women’s Society of Washington University is to support educational, cultural and community outreach efforts that enhance the experiences and quality of life for members of the Washington University community.